Weeping Pines Integrated Wellness, LLC

Effective Date: 10 April 2026

Weeping Pines Integrated Wellness, LLC (“we,” “us,” or “our”) respects your privacy and is committed to protecting it through our compliance with this policy. This Privacy Policy describes the types of information we may collect from you or that you may provide when you visit our website, and our practices for collecting, using, maintaining, protecting, and disclosing that information.

1. Information We Collect

When you use our website, we may collect the following types of information:

• Personal Information: This includes your name, email address, phone number, and any details you voluntarily provide when filling out the “Contact Us” form on our site.
• Usage Data: We may automatically collect standard internet log information and details of visitor behavior patterns (like IP addresses, browser types, and pages visited) to help us improve the functionality and user experience of our website.

2. How We Use Your Information

We use the information we collect from you to:

• Respond to your direct inquiries submitted via our contact form.
• Provide you with information about our online therapy services.
• Improve our website and ensure content is presented in the most effective manner for you and your device.

3. HIPAA & Protected Health Information (PHI)

Please note that our website’s general “Contact Us” form is not a secure or encrypted portal for transmitting highly sensitive Protected Health Information (PHI). We strongly advise against sharing detailed medical or mental health information, social security numbers, insurance information, or sensitive clinical data through this standard web form.

Once you become a client, all communications containing PHI will be handled strictly in accordance with the Health Insurance Portability and Accountability Act (HIPAA) through our secure client portal and practice management software.

4. Data Sharing and Disclosure

Weeping Pines Integrated Wellness, LLC does not sell, rent, or trade your personal information to third parties. We may disclose personal information only when:

• Required by law, court order, or governmental regulation.
• Necessary to protect the rights, property, or safety of our practice, our clients, or others.
• Working with trusted third-party service providers (such as secure website hosts) who assist us in operating our website, so long as those parties agree to keep this information confidential.

5. Cookies

Our website may use “cookies” to enhance your user experience. A cookie is a small text file placed on your hard drive by a web page server. You can choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. If you do so, note that some parts of the site may not function properly.

6. Your Rights

Depending on your jurisdiction, you may have the right to request access to, correction of, or deletion of the personal information we have collected about you through this website. To exercise these rights, please contact us using the information provided below.

7. Changes to Our Privacy Policy

We reserve the right to update or change our Privacy Policy at any time. Any changes will be posted on this page with an updated “Effective Date” at the top. Your continued use of the website after we post any modifications will constitute your acknowledgment of the modifications.

8. Contact Information

To ask questions or comment about this Privacy Policy and our privacy practices, please contact us at:

Weeping Pines Integrated Wellness, LLC

• Email: admin@weepingpines.com
• Phone: 806.718.8788
• Location: Amarillo, TX